Consent to the location of the registered office of the company or self-employed person
There are several formalities involved in starting a business - among them the determination of the company's registered office or trade. However, you often cannot do without the consent of the owner of the property in question. Read on to find out what to think about before registering.
WHY DO YOU NEED CONSENT FOR THE LOCATION OF THE REGISTERED OFFICE AND WHAT TO INCLUDE IN IT?
Whether you run your business as a business owner or as a sole trader, you must prove to the authorities the legal reason for using the premises where the registered office is located. The only exception to this is as a self-employed person with a registered office in your place of residence (unless it is located at a local authority).
In practice, the legal reason is proved by the so-called consent of the property owner to the location of the registered office. If there are more than one owner, you will need consent from all of them.
The document must not be older than 3 months and should include:
- the consent of the owner(s);
- the name, surname, date of birth and place of residence of the owner(s) of the property or other person authorised to dispose of the property (e.g. tenant or agent);
- name of the company/name of the self-employed person;
- the exact address of the seat in question;
- the number of the title deed to the property, including information about the cadastral area it falls into (if you translate the cadastral extract directly, this will speed up the procedure for the authority or court);
- a certified signature of the owner or authorised person.
Let us add that the document must always be signed directly by the owner of the property - the authorities will not accept the signature of another family member.
WHAT IS THE PURPOSE OF THE SEAT AND HOW TO MARK IT?
The registered office is the place from where you formally run your business. It is entered in the public register. It is also the address where you will be contacted by public authorities - so you must be able to receive correspondence here. The obligation to have a registered office applies to both business corporations and self-employed persons.
The registered office of a natural person (formerly also referred to as a place of business) is a mandatory information that you must provide to the trade licensing office when processing a trade licence.
It can be at your permanent address, in a rented office or apartment, or even in a virtual office. However, the registered office of the self-employed person (if it is not located at the address of the permanent residence) must be visibly marked with your name, surname and ID number.
REGISTERED OFFICE OF THE LEGAL ENTITY
Similarly to self-employed persons, when setting up a company you must tell the trade licensing office where you plan to have your registered office. This is a mandatory requirement for obtaining a trade licence, which the company as a legal entity must have.
The information about the registered office must also be included in the memorandum of association which you sign before registration in the commercial register. The registered office of the legal entity should also be visibly marked on the building with the company name and registration number.
Attention! The registered office is not the same as the place of business. The registered office is used to manage the company and to deal with the authorities, while the establishment is usually where the actual business is conducted - for example, a shop, workshop, etc. They may even be the same address, but a company always has only one registered office, whereas it may have several establishments. .
ARE YOU ABOUT TO START A BUSINESS?
Avoid haggling with the property owner and set up a virtual office at a prestigious address in Prague or Brno. The consent of the property owner and the designation of the seat are included in the price. In addition, you will get rid of the hassle of receiving mail - we will take it over and send you an e-mail notification immediately.
And if you don't want to delay the formalities, we will also be happy to handle the complete company formation for you, including running around the offices.
Do you have any questions? Write to us and we will solve everything together.